Hiring a moving company should make your relocation smoother, not more stressful. But with so many options available, where do you start? This guide breaks down the process into clear, actionable steps to confidently hire the ideal professional movers for your household relocation.
Step 1: Research Moving Companies
Start by gathering a list of reputable moving companies. Use online reviews, personal recommendations, and industry associations to verify credibility. Look for companies that are licensed and insured to protect your belongings. Pay close attention to customer reviews and complaints, especially regarding damages, hidden fees, or unreliable service.
Ask friends, family, or coworkers for recommendations. Personal referrals often provide the most reliable insight. Additionally, visit the Better Business Bureau (BBB) website to check ratings and complaints for the companies you’re considering.
Step 2: Request Initial Quotes
Most moving companies offer free estimates. Contact at least three movers and provide basic details such as your moving date, home size, and destination. Be as specific as possible to get an accurate estimate. Some companies may offer a rough estimate over the phone or online, but remember that an in-home or virtual assessment will give you the most precise quote.
Step 3: Schedule an In-Home or Virtual Estimate
For a more precise quote, arrange for an in-home or virtual assessment. Movers will evaluate the number of items you have, any special requirements (such as heavy furniture or fragile items), and any obstacles like stairs or narrow hallways. During this visit, be honest about everything that needs to be moved, including items in storage spaces, attics, or basements.
A detailed assessment also helps movers determine whether additional services, such as packing or crating, may be necessary. Consider this a red flag if a company refuses an in-home or virtual estimate.
Step 4: Review and Compare Quotes
Once you receive estimates, compare them carefully. Look beyond the price—review what’s included, such as packing services, insurance coverage, and additional fees for stairs, long carries, or storage. Ask questions to clarify any vague charges and ensure no hidden costs.
When reviewing estimates, check whether they are binding or non-binding. A binding estimate means the price won’t change unless you add more items or services. A non-binding estimate may change based on the final weight of your belongings. A “not-to-exceed” estimate can provide extra peace of mind by capping the final price.
Step 5: Verify Credentials and Read the Fine Print
Before making a decision, check each company’s licensing and insurance details. Read the contract thoroughly and confirm cancellation policies, damage claims, and potential additional costs. A trustworthy mover should provide all terms in writing.
Verify that the company has a U.S. Department of Transportation (USDOT) number if you’re moving across state lines. For local moves, check with state regulatory agencies to confirm licensing requirements. Avoid any company that demands large upfront deposits or only accepts cash payments.
Step 6: Book Your Moving Date
Once you’ve chosen a mover, secure your moving date as soon as possible, especially if relocating during peak season. Provide all necessary details and confirm logistics, including arrival time and expected duration. It’s best to schedule your move at least a month in advance to ensure availability during peak times, especially during summer or the beginning and end of the month.
Step 7: Prepare for Moving Day
Leading up to the move, label boxes, disassemble furniture if required, and keep important documents, valuables, and essentials separate. Communicate any last-minute changes to your movers in advance. Create an inventory of your belongings to keep track of everything during transit.
Take photos of fragile or valuable items before packing them. This can help with insurance claims in case of damage. Ensure you arrange parking or building access and all paths are cleared for the movers.
Reliable Movers, Stress-Free Moves
Hiring the right moving company can transform a chaotic process into a smooth transition. We’re here to handle every detail carefully and professionally, so you can focus on settling into your new home. Settle into your new home with ease, knowing that we are here to manage every aspect of your move with meticulous care and professionalism. Contact us today for a personalized free quote and expert moving assistance!